root. Spreadsheet Templates. March 02nd , 2021.
A rent payment schedule is a great way of keeping track of the amount of rent owed over the period of a rental. Keeping detailed records of what has been paid is not only important for making sure tenants have paid on time, it is also helpful to be able to quickly reference any payments should any payments be disputed at any point. With the facility to display both total rent due, and outstanding balance, this spreadsheet makes it easy for landlords to see their expected income, and plan and budget for any work that may need doing accordingly.
As well as landlords and letting agents, tenants may find the rent payment schedule spreadsheet a useful tool, enabling them to keep track of what they have paid, and see the cost over the entire rental term, enabling effective budgeting. This is especially useful for those moving out into a rental property while their own home is under renovation, as the total cost of the rental will need to be factored in to the renovation costs.
There are two versions of this spreadsheet, one is available free, and the other is a paid version. While the main functionality is offered by both spreadsheets, the paid for version offers more options for customisation, making it ideal for landlords and letting agents.
Check out our Printable Rent Receipt template, which can be a nice addition to complement this rent payment schedule.
The rent payment schedule is designed to be as user friendly as possible. At the top of the page are a number of options relating to the tenancy, which will be used to populate the table below.
The spreadsheet is designed to be printed on A4 paper, making it ideal for both keeping a record, and for providing tenants with statements.
Setting the tenancy options
Rent to be paid - use the drop-down list in this section to fill out how frequently the rent is paid. There are several options here, from the weekly or bi-weekly, through to annually.
Rent - the exact wording of this will change to reflect what you have entered in the "Rent to be Paid" drop down, for example, if the rent is paid monthly, it will read "Monthly Rent". Use this box to enter the amount of rent due for each payment.
Deposit - enter the deposit paid for the property in this box. This information is for your records, and is not transferred elsewhere on the spreadsheet.
Rented from and including - enter the first date of the tenancy in this box. This, along with the information in the "Rent to be Paid" dropdown will be used to populate the dates due in the table below.
Rented to - enter the last day of the tenancy in this box. As the start date and payment frequency are used to calculate the due dates, much like the deposit, this information is for your records, and not used elsewhere on the spreadsheet.
To the right of the tenancy options is a space for entering information about the property. This includes the name of the tenant who will be renting it, and the address of the property itself. Below this, the total amount of rent due (based on the tenancy options) will be displayed.
Each time rent has been paid, enter it into the amount paid column (D). If the correct amount has been paid, the text will appear blue. If the amount equates to an overpayment, the text will be green, while and underpayment will be red. The check number and receipt number columns are for you to enter information for your records. Should a payment later be disputed, this will make it easy to find evidence of the payment.
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