Want to seamlessly manage a project and also have a real - time visibility of the entire project?
Spreadsheet123's Project Gantt Chart is a more advanced and a much more powerful template that gives a greater control for managing the schedules, resources and deliverables more accurately and easily. The planner breaks the entire project into sub-levels that give real time status updates. The template has a free version and an advanced version that has a wider feature set as compared to the free version.
The simplicity of the spreadsheet makes it very convenient to use for Project Managers. They get the visibility of the project throughout the lifecycle and can take timely decisions to meet project deadlines, improve the productivity of the team and also the quality of the deliverables.
The manger designates one or more resources to the more realistic and achievable targets and sub tasks along with a time schedule for each. Some tasks may have multiple dependency relationship hence the planner provides a column for entering the delays for the start and completion dates. The Gantt chart provides an overall status of the entire project.
This Project Planner template helps you in building a more organized team that has better focus and vision about the tasks they are required to perform and the deadlines they need to achieve. An organized team is always in control of the productivity and performance. This sheet allows you to set timelines for deliverables, allocate resources and also allows to set a time reserve to deal with any critical and unforeseeable delay.
Before starting the actual project planning you are required to fill in the settings page completely. Specify the Project Name and allocate a team. The team includes a Project Manager who is responsible for the entire project. The manager allocates the appropriate resource for each task based on their experience and skill set. This sheet is used to capture the basic information about the team members like their Emails and Contact numbers for a handy access and acts like a mini database for the Project Planning main sheet. In the advanced project manager version there is additional Holiday table used to enter the list of holidays that the company has, which can be easily excluded from the Gantt Chart when needed.
On the project planning main sheet simply mention the project start date and the preferable choice of the first day of the week. The week start date can be selected from the drop down list of the seven days. Project Managers can breakdown the entire project into sub project (levels) and further to sub-sub levels called the WBS (Work Breakdown Structure). Each sub project is allocated to a specific resource. The deadlines and accountability are set for each sub-level individually.
The advanced spreadsheet version provides other features apart from the free version. One can select a progress view option from the drop down and can switch the progress views accordingly. The scroll bar can be used to get a view of the multiple days/ weeks / months depending on the chosen view from the drop down menu. The three different view categories available are: Daily, Weekly and Monthly that do change the view of the Gantt Chart. This feature is particularly useful for lengthy projects.